The dawn of a new year is a time when change is readily welcomed by millions of people around the world. Many people see a new calendar year as the perfect time to turn a new leaf, and New Year’s resolutions are often made with the intention of making positive changes.
Committing to being more organized is a popular goal every January, and it’s a goal that can pay surprising dividends if individuals can pull it off. For example, in 2011, researchers used functional magnetic resonance imaging and other measurements to determine that removing clutter from a home and work environment improved individuals’ ability to focus and process. information. This study, published in the Journal of Neuroscience in 2011, also found that cleaning up the clutter increased productivity.
Professionals can take note of the relationship between being organized and being productive and adopt certain strategies to be more organized at work. While organizing at home may be as simple as emptying the pantry or throwing away old magazines, organizing in the office is more likely rooted in reducing distractions that can make it difficult to maintain focus and execution of tasks. Here are some strategies for eliminating clutter in office environments.
Â· Communicate during your journey. Professionals who use public transportation or carpooling to get to work can use their commute to browse email. It may seem like a trivial strategy, but it is not. In 2018, Adobe surveyed more than 1,000 office workers in the United States and found that the average employee spent more than three hours per day on work emails and 2.5 overtime on personal emails. . Professionals can use their commute to work to organize their emails and respond to the most urgent ones. This should free up time to get more done during the work day.
Â· Turn off unnecessary notifications. Smartphone and device notifications provide an endless stream of distractions that can make it difficult for professionals to organize their days and maintain productivity. A 2020 study by multinational telecommunications company TelefÃ³nica found that the average smartphone user receives up to 63.5 notifications per day. During the working day, individuals can eliminate some mental clutter by turning off most app notifications.
Â· Keep a clean professional pantry. A disorganized kitchen cabinet can make it difficult to find ingredients when preparing a meal at home, and that sense of disorganization can hamper efforts to complete projects at work. A file naming and storage system can make it easier to access documents quickly throughout the day. Keep separate folders for each project as well as subfolders for each component of the project. Store them in an organized way on your computer and archive files and folders after the project is finished.
There are a variety of strategies that can help professionals eliminate work-related clutter and increase productivity.